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Payroll Calculation Overview

Payroll calculations are made based on criteria from payroll configuration information, closed tickets, and
product and service commission.

Calculating Payroll
  1. Select Calculate New Payroll from the Accounting pull-down menu.
  2. If the Payroll screen is password protected, the Password Required window will appear.
  3. The Run Payroll screen will appear.
  4. Select from the following options to run payroll:
    • Run payroll and save results: run a new payroll and save the results for future reference. This new payroll will be used in year-to-date totals
    • Recalculate a previous payroll and save results: replace a previously run payroll with a new calculation. The new payroll will be used in the year-to-date totals. This option can be used to correct a payroll that was previously run
    • Practice: Run test payroll and do not save results: run a practice payroll to test configuration settings. The results are not saved and will not affect any year-to-date totals or any previous payrolls
  5. If applicable, select the Pay Date.
  6. Make the appropriate pay period Date Range selection.
  7. Click OK.
  8. The Payroll screen will appear with the calculated payroll for all of the business' employees that have been set to be included in the payroll report.
The following is a summary of the items and their descriptions used in the payroll calculations and shown on the Payroll screen. 
The following items are the software default deductions. Deductions can be added, edited, or deleted to suit business needs. They can be selected as a pre-tax deduction, or as a deduction to the Taxable Gross Pay

Recalculating an Incorrect Payroll Report
If payroll has been calculated incorrectly, i.e. an incorrect date range or an incorrect commission amount setting was used, you should delete all payroll calculations since the incorrect payroll and recalculated them with the correct information.
  1. Select Payroll Reports from the Accounting pull-down menu.
  2. Select View/Delete Previous Payrolls.
  3. The Previous Payrolls screen will appear.
  4. Select the Delete Last button.
  5. Verify your selection and click the Yes button to delete the last payroll you ran.
  6. Repeat Steps 4-5 until all payrolls calculated after the incorrect payroll are deleted as well as the incorrect payroll, i.e. you may notice you need to delete a payroll from 3 pay periods ago.
  7. Recalculate the payroll with the correct information by selecting Calculate New Payroll from the Accounting pull-down menu.
  8. Follow the steps described above in Calculating Payroll.
  9. Repeat Step 7-8 until you are back to your current pay period.
Running Payroll Reports
There are four types of payroll reports that your software is capable of running.
  1. Select Payroll Reports from the Accounting pull-down menu.
  2. Select the appropriate payroll report to run.
    • View/Delete Previous Payrolls: a list will appear of previously calculated payrolls. Select which payroll calculation(s) to view or delete from this list
    • View Year-to-Date Payroll Totals: a comprehensive report is based on previously calculated payrolls
    • View Payroll History by Employee: select an employee to view his or her payroll history
    • W2/1099 Report: you can print the information required for W2 and 1099 reports. This information can be entered into a program that prints actual W2 and 1099 forms, or exported for sending to a CPA
  3. Follow the screen prompts for the specific report.
  4. Click OK when finished.
Printing Payroll Information
There are three options to print after running a payroll calculation.
  1. Print Checks: use to print out payroll checks.
    1. Calculate your payroll by selecting Calculate New Payroll from the Accounting pull-down menu.
    2. The Payroll screen will appear.
    3. Click the Print Checks button.
    4. The Print Checks screen will appear.
    5. Select the starting check number in the Payroll Check Options section.
    6. Check or uncheck the following boxes as appropriate:
      1. Add entries to General Ledger after printing: select the appropriate ledger account and the appropriate ledger category from the pull-down lists.
      2. Do not print service and product totals on check stub: keep individual totals off the check stub and only print the pay information.
    7. Select who you would like to print the checks for in the Print column.
    8. Click the Next button.
    9. The Printing Options screen will appear.
    10. Click the Print button.
    11. Only checks for a value greater than zero will be printed.
  2. Print Single Page: use to print all payroll info onto a single page.
    1. Calculate your payroll by selecting Calculate New Payroll from the Accounting pull-down menu.
    2. The Payroll screen will appear.
    3. Click the Print Single Page button.
    4. The Printing Options screen will appear.
    5. Click the Print button.
    6. A summary of the payroll information will print on a single page.
  3. Print Separate Pages: use to print each employee's payroll information on a different page.
    1. Calculate your payroll by selecting Calculate New Payroll from the Accounting pull-down menu.
    2. The Payroll screen will appear.
    3. Click the Print Separate Pages button.
    4. The Printing Options screen will appear.
    5. Click the Print button.
    6. A summary of each employee's payroll information will print on a separate page.
Quick Print Employee Checks
​The Quick Print Employee Checks feature is a way to print payroll checks that do not include wage or deduction details on the stub. These checks can be added directly to the General Ledger.
  1. Select Quick Print Employee Checks from the Accounting pull-down menu.
  2. The Print Checks screen will appear.
  3. Select the starting check number in the Payroll Check Options section.
  4. Check or uncheck the following boxes as appropriate:
    1. Add entries to General Ledger after printing: select the appropriate ledger account and the appropriate ledger category from the drop-down lists.
    2. Do not print service and product totals on check stub: keep individual totals off the check stub and only print the pay information.
  5. Select who you would like to print the checks for in the Print column.
  6. Click the Next button.
  7. The Printing Options screen will appear.
  8. Click the Print button.
  9. Only checks for a value greater than zero will be printed.

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